Octagon 5-phase
Services Roadmap
What Services can Octagon Handle for you?
Purpose-driven support that strengthens relationships between institutions and their foreign audiences. Either going global or growing globally, Octagon provides clear, reliable expertise to help organisations expand their impact across Europe and engage international communities with confidence.
Octagon Services Roadmap
With over 38 years of HR leadership across more than eight European countries, Octagon is your trusted partner for international expansion
We start by strengthening the foundations. Octagon supports the legal, entity, and regulatory set-up required to operate with confidence, including clarity on mandatory employer obligations under labour law, health and safety requirements, minimum wage compliance, and more.
From there, the focus shifts to building independence and long-term capability. Octagon helps your organisation become self-sustaining in day-to-day HR operations by providing access to in-house expertise, analytical dashboards, specialised HR support, and conflict mediation.
Whatever stage your business is in, let Octagon handle it.
Which phase can Octagon handle for you?
Phase 1: HR services foundation and compliance setup
HR Foundations & Documentation Services
- Employment contracts
- Draft and standardise compliant contracts covering salary, duties, hours, benefits, probation, and notice.
- Employee handbook
- Comprehensive handbook covering leave, conduct, confidentiality, disciplinary procedures, data protection, and statutory compliance.
- Performance evaluation system design
- Define clear evaluation frameworks, rating criteria, and documentation templates.
- HR contract and policy advisory
- Advisory on, interpreting contracts and policies. Training for management on contract obligations and HR compliance.
Compliance, Legal & Risk Governance Services
- Risk Inventory & Evaluation (RI&E)
- Assess workplace risks in line with regulations and propose mitigation measures.
- Whistleblowing and confidant services
- Secure, confidential reporting channels and designated confidants.
- Training and presentation services
- Conduct HR compliance and onboarding training for management and employees.
- Compliance and legal support services
- E.g.: HR legal advisory & labour law guidance, dismissal procedure advisory, ARBO service provider advice, works council support.
Phase 2: Hiring services and onboarding
- Recruitment support services
- Candidate sourcing, selection, and advice on expatriate compensation/tax (e.g., 30% ruling).
- Tax advantage guidance for expatriates.
- Tax advantage guidance for expatriates.
- Visa and residence permit support
- HSM visas, extensions, transfers, dependent permits, and A1 certificates.
- Expatriate and relocation support
- Cultural integration services, relocation guidance, and settlement advice support.
- Onboarding and offboarding support
- Structured processes for new hires and departures.
Phase 3: HR operations and compliance maintenance
Option 1: Payroll EOR administration (enhanced service)
- Employee contract and extension management.
- Onboarding and employee file administration.
- Visa sponsorship and 30% ruling applications (if applicable).
- Registration in Octagon’s payroll and time systems.
- Monthly payslips, salary payments, SEPA file creation.
- Tax and social security calculations and reporting.
- Business expense, vacation, and timesheet management.
- Sickness reporting and first point of contact for absences.
- Ongoing HR support and whistleblowing/confidant services.
- Payroll transfer assistance if moving to client’s own system.
Option 2: Payroll administration
- Full payroll management services: monthly processing, tax/social security filings, and statutory reporting.
- Payroll audits and compliance checks.
- Sick leave and absence management, special leave administration.
- Performance evaluation support.
- General HR advisory and employee relations support.
Phase 4: Growth and strategic development services
- Salary benchmarking services
- Provide market-aligned salary recommendations based on role, experience, and industry standards.
- Benefit package advisory
- Design competitive employee benefits packages, including health coverage, pension schemes, and performance-based bonuses.
- Compliance management services
- Ensure full compliance with employment, tax, and social security regulations.
- Payroll setup and management
- Establish payroll operations for your first employees.
- Includes:
- Payslip generation and reporting services
- Tax and social security filings
- Employee data and change management
- Integration with employee benefits
- Payroll audit and compliance checks
Phase 5: Continuous partnership and ongoing compliance
- Annual contract audit subscription services
- Review and update employment contracts on a regular basis.
- Annual handbook audit subscription
- Ensure the employee handbook remains compliant and up to date with current legislation.
- Dedicated HR help desk
- Provide continuous support for HR matters, compliance issues, and employee inquiries.
- Strategic HR and compliance reviews
- Conduct periodic HR health checks/policies, and recommend improvements.
Client testimonials
“When one of our sales representatives in the Netherlands was called back to the MOL Logistics headquarters abroad – we needed to find somebody to take over their accounts. We worked with other recruitment agencies to find candidates – but Octagon Professionals was the only one who expanded their search outside of the Netherlands until we found the perfect fit.”
MOL Logistics
United States of America
“Octagon is a great partner for recruiting people who meet the specific needs of International companies.” – Kazunobu Sasano, Managing Director of MOL Logistics
“Octagon and AHF have always shared similar values, which is why we think of them whenever we need to grow our team. I’m impressed that an organisation like Octagon is so cognizant of opportunities to make a positive impact on the global community. It’s always a pleasure to be able to unite with the Octagon team and support each other for a good cause.”
Aids Healthcare Foundation (AHF)
Los Angeles, California
“AHF and Octagon have similar values” – Agnes Szilak, Assistant Director of Operations & Data at AHF
“It’s great to have a business partner like Octagon. Since our very first meeting, Octagon supported us with everything we needed in the HR field. From payrolling several hundred professionals worldwide to supporting with daily HR tasks. Octagon is and still remains a great partner for us.”
Swisscom
Bern, Switzerland
“Octagon supported us from day one” – Murielle de Roche, Operations at Swisscom
“Octagon has enabled us to work seriously and find the right candidates. They are serious about finding the right cultural match: one of the most important aspects for a relatively small team like us. That’s why the Octagon team is great for any growing team, or company trying to grow quickly.”
WHILL: Personal Mobility
Europe
“Octagon was more inclined to understand our needs rather than make a deal.” – Shogo Koda, President at WHILL Europe
“We needed to hire two sales managers with very specific experience, and on very short notice. The sales managers we hired thanks to Octagon’s recruitment team are still contributing towards the growth and expansion of our business. I would recommend Octagon’s broad talent portfolio and precise service to any company looking to hire skilled people that fit your needs exactly.”
Soliton Systems
Tokyo, Japan
“Octagon found the talent we needed in Spain when we couldn’t find it in the Netherlands.” – Sales and Marketing Director Europe at Soliton Systems Europe N.V.
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