A well-written cover letter gives your CV extra strength and helps you explain why you want the job. It also helps you show how your skills match the role. In this guide, you will find every step needed to write a great resume and boost your application. You will also find a clean cv template at the end to support your next job search.
Introduction: Why Your Cover Letter Matters as much as your CV
A strong cover letter can create a lasting first impression. It introduces you to the employer and shows that you understand the role. It also highlights the value you bring and encourages the hiring manager to read your CV with more interest. When you follow a clear structure, you make the process easier and more effective.
How Cover Letters and CVs Work With HR AI Readers
Today, many companies use HR AI tools to screen each CV and cover letter before a person reads it. These tools scan your documents to match keywords from the job description and check if your background fits the role. Because of this, you should use clear formatting and simple language so the AI system can read your information without confusion.
AI readers prefer structure and clarity. This means your CV should follow a clean and organised layout. A simple cv template with clear headings, short bullet points and standard job titles works best. Avoid text boxes, graphics and unusual fonts, because AI tools can miss key details when they read complex designs.
While the CV focuses on your skills and experience, your cover letter adds a human touch that AI can still recognise. When you write in a direct and positive way, both the system and the hiring manager understand your motivation more easily. This balanced approach helps you pass the first screening stage with confidence.
Should You Include a Photo on Your CV?
Including a photo on your CV depends on the country you apply in. Because HR teams and AI CV readers use different rules, it helps to understand when a photo strengthens your application and when it may harm it.
In the Netherlands
When you apply for a job in the Netherlands, you may add a photo to your CV, and many candidates do. Dutch employers do not see it as unusual. Still, it is not required, and your application will not suffer if you leave it out. If you choose to include a photo, make sure it looks professional, clear and friendly.
For International or AI-Screened CVs
If your CV goes through an AI reader, HR software or an Applicant Tracking System (ATS), do not include a photo. AI tools often ignore images or struggle to read text near them. Some systems even flag CVs with images as “non-standard.”
A clean layout always works best for AI screening. That means:
- no photo
- no icons
- no graphics
- no text boxes
This makes your information easier for HR tools to read.
So What’s Best?
Include a photo only when applying in a country where it is normal (such as the Netherlands), and only if you submit your CV directly to a person. Avoid photos when applying through job portals, international companies, or AI/ATS systems.
Important Information to Include in Your Cover Letter
Your cover letter is as important as your CV. Before you start writing your cover letter, make sure you include the key details that help employers and AI readers understand your profile quickly and clearly.
Write a Clear and Engaging Introduction
Your introduction should grab their attention quickly. Mention your name and the role you want. Say how you found the vacancy and why it interests you. Make it clear why the organisation appeals to you. In two short sentences, show that you understand the role and feel ready for it. This short and direct start encourages the reader to keep going.
Explain Your Value in the Body Paragraphs
Begin with a strong sentence that shows why the company should hire you. Connect your skills, experience and attitude to the needs of the job. Give one or two simple examples from your past work to prove your strengths.
Show how you can help the organisation grow. Explain why the company appeals to you and how the role supports your long-term goals. Include details about your abilities in a natural way so your points feel real and convincing.
Strong Closing Paragraph
End your cover letter with a clear call to action. Restate your motivation and explain how your experience makes you a good fit. Thank the reader for their time and consideration. This ending leaves a positive and confident impression.
Cover Letter Template (Table Format)
| Section | Template Content |
| Your Details | Your Name • Your email • Your phone number • Your locationDate |
| Company Details | Hiring Manager’s Name • Company Name • Company Address • City, Postcode |
| Greeting | Dear [Hiring Manager’s Name], |
| Introduction | I am writing to apply for the position of [Job Title] at [Company Name]. I found the vacancy on [Source], and the role fits my skills and goals. I feel excited about this opportunity because [short reason why the company or role appeals to you]. |
| Body Paragraph | In my current or most recent role as [Your Job Title], I gained strong experience in [key skill or task]. I also improved my abilities in [second skill], which helped the team reach [simple result or achievement]. I enjoy working in places where I can grow and support the success of the organisation.I believe my skills in [skill 1], [skill 2] and [skill 3] match the needs of your team. I feel confident that I can contribute to your goals and help the company grow. |
| Closing Paragraph | Thank you for your time and consideration. I hope to discuss my application with you soon. |
| Signature | Sincerely, Your Name |
CV Template (Table Format)
| Section | Details to Include |
| Personal Details | Full name, phone number, email, location |
| Professional Summary | Short 2–3 sentence summary of your skills and goals |
| Work Experience | Job title, company name, dates, key tasks and results |
| Education | Degree, school name, graduation date |
| Skills | List of relevant technical and soft skills |
| Certificates / Courses | Course name, provider, date |
| Languages | Languages and proficiency levels |
| Additional Information | Volunteering, achievements or relevant projects |
Conclusion
A strong cover letter helps you present your skills in a clear and engaging way. It also supports your CV by giving more context and confidence to your story. When you follow this structure, you increase your chances of standing out. If you want an easy way to prepare your next application, use the cv template below to organise your information.
