Visits and Events Coordination (ESA)

We are looking for a Visits and Events Coordination professional to support the Technology, Engineering and Quality Directorate of the European Space Agency (ESA) at their location in Noordwijk, The Netherlands. The purpose of this Support Service is to support the TEC Directorate, home to the ESA Education Programme, which has the objective to use space as a theme to enhance the literacy of young people in science and technology and to motivate young Europeans to pursue STEM studies and careers related to space in particular. The selected candidate should show integrity and professionalism.

Please note, the successful candidate will be employed by Octagon Professionals.

The successful candidate will be tasked with, but not limited to:

• Act as the point of contact for external partners for the organisation of the logistical part of VIP and Industrial visits to ESTEC, hosted by the Head of ESTEC Establishment;
• Plan the tour at ESTEC route and booking of the visits to laboratories and other facilities;
• Collaborate with TEC Office, checking on Head of Site agenda;
• Maintain and update the ESTEC visits excel sheet, recording event details and statistics, in outlook;
• Maintain check lists of the organisation of ESTEC visits and events;
• Organise logistics on the ESTEC Tag-ups and TEC Gatherings three times per year and ensure data input in the ESTEC Lotus Notes visitors system;
• Collaborate with ATPI Conference Bureau on planning and registrations of events and visits larger than 80 people;
• Support on the ESA Open Days logistics;
• Organise lunch and evening lectures at ESTEC.

Job requirements

• Degree level education in a relevant field;
• At least 3 years of relevant experience;
• Highly proficient with automation tools, in particular Microsoft Office suite;
• Very good interpersonal skills, and customer oriented approach;
• Interest in ESA and TEC Programs and related activities;
• Strong organisational skills;
• Candidates must be eligible to work in the EU;
• Fluent in English, both written and spoken.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40-hour working week.
• Advice from our Learning & Development Specialist on most suitable training/courses.
• Extra budget and up to 5 extra days off for your professional development.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

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