Recruitment Support (ESA/ESRIN)

Octagon Professionals is seeking a Recruitment Support Specialist to join the dynamic HR Support Service Division at the European Space Research Institute in Frascati, Italy. This position is crucial in providing operational support to ESA’s recruitment processes, contributing to the selection, relocation and onboarding of top talent for exciting space-related projects and programs.

Please, be aware that the successful candidate will be employed by Octagon Professionals.

Responsibilities include, but are not limited to:

• Manage standardised communication with potential applicants ESA-wide, mainly by handling the mailbox, and in the future by taking care of the non-IT parts of new communication means such as an AI chat bot;
• Prepare and publish Job Requisitions using SAP SuccessFactors;
• Carry out initial screening of applicants according to formal criteria;
• Arrange job interviews and their follow-up with the relevant interview board;
• Manage candidates via the SAP SuccessFactors candidate pipeline, covering all statuses from new application to hired;
• Handle individual and specific communication with candidates;
• Arrange pre-recruitment security checks for selected candidates;
• Trigger the services of third-party suppliers (e.g. relocation/housing providers) including the management of related purchase orders;
• Basic HR-related on-boarding of new hires.

Requirements:

• Bachelor’s level, in Business or Public Administration, Human Resources, Finance, Informatics, Engineering, or a related field;
• At least 4 years of relevant experience;
• Proficiency in Microsoft Office / Office 365 applications (mainly Word, Excel and related) and Adobe Acrobat;
• Proficiency in SAP SuccessFactors (RCM/RMK/ONB modules);
• Previous experience with recruitment activities;
• Experience with Business Intelligence (BI) tools (e.g. PowerBI, Tableau), incl. advanced Excel skills is an asset;
• Discipline, professionalism and excellent attention to detail;
• Candidates must be eligible to work in the EU;
• Fluency in English, both written and spoken;
• Knowledge of French is an asset.

We offer:

• Attractive remuneration package.
• 30 days of Paid Holidays + bridging days.
• A collaborative, multicultural, and innovative working environment at one of ESA’s key centers.
• Training provided on basis of competence assessment.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

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