Payable Accountant (ESA)

Octagon Professionals is looking for a Payable Accountant to support the Accounts Payable service for several major ESA sites, including ESTEC (Netherlands), ESRIN (Italy), and ESOC (Germany).

The Accounts Payable Service will support the Financial Operations Division in analyzing, validating, and approving all ESA payments to suppliers, ensuring compliance with ESA accounting policies, financial regulations, and supplier-related procedures.

Please note that the successful candidate will be employed by Octagon Professionals.

The role includes supporting financial operations related to invoice registration, covering verification, processing, and registration of invoices and advances:

Invoice Verification & Registration:

• Conducting formal checks to determine whether a document qualifies as a valid invoice or advance.

• Registering invoices and advances in the ESA-P system.

Data Validation:

• Verifying the accuracy of vendor master and bank details.

• Ensuring correct account assignment for invoices without prior commitment.

Invoice & Payment Processing:

• Posting invoices and pre-approving advance payment requests in the ESA-P system.

• Ensuring final approval of invoice and advance payment requests is conducted by ESA staff before executing the payment list.

• Controlling and clearing down payments according to the Offset Plan.

• Identifying payments ready for processing within a structured repository.

Collaboration & Communication:

• Coordinating with colleagues within the section for invoice verification and processing.

• Liaising proactively with ESA initiating services regarding invoices and reimbursement requests.

Reporting & Ad Hoc Tasks:

• Preparing ad hoc reports and handling special tasks related to accounts payable as needed.

Requirements:

• Bachelor’s or Master’s degree in Accounting, Finance, or a related field

• Minimum of 2 years of professional experience in the relevant field

• IT Skills: SAP Expertise: Experience as a user of SAP, specifically the ECC and SRM modules. Microsoft Office, Adobe Acrobat. VIM/OpenText (Vendor Invoice Management), Electronic mailing systems. Microsoft Teams and other cooperative working tools (e.g., SharePoint).

• Familiarity with ESA corporate applications, such as ESA-P, is an asset.

• Excellent numerical skills and a strong accounting background, with the analytical capabilities required to operate a complex accounting system.

• A demonstrated service-oriented attitude, strong team spirit, and the ability to collaborate effectively with other services and individuals in an international environment.

• Proficient in English (both written and spoken). Knowledge of another official ESA language, as well as the national language of the country where the service is provided, is an asset.

We offer:

• Attractive remuneration package.

• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.

• Pension contribution to a tailor-made pension scheme.

• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and a multi-national team provide flexible solutions customised to individual client needs.

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