Financial Operations Specialist (ESA)

Octagon Professionals is looking for a Financial Operations Specialist to support the Accounts Payable service for several major ESA sites, including ESTEC (Netherlands), ESRIN (Italy), and ESOC (Germany).

The Accounts Payable Service will support the Financial Operations Division in analyzing, validating, and approving all ESA payments to suppliers, ensuring compliance with ESA accounting policies, financial regulations, and supplier-related procedures.

Please note that the successful candidate will be employed by Octagon Professionals.

The role includes supporting financial operations related to invoice registration, covering verification, processing, and registration of invoices and advances:

• Formal Checks: Conducting formal checks on invoices and advance payments.

• Invoice Posting: Posting validated invoices in the ESA-P system.

• Advance Payment Requests: Posting advance payment requests in ESA-P.

• Advance Payment Control: Controlling and clearing advance payment requests according to the Offset-Plan.

• Invoice Query Resolution: Responding to invoice queries from industry regarding invoices perceived as due.

• Invoice and Advance Tracking: Managing lists of invoices and advances issued by the business and transferred to the service for agreed actions as outlined above.

• Contract & CCN Verification: Supporting the verification of contracts and CCNs to ensure compliance with financial requirements, with validation and approval by ESA staff.

• Monthly & Year-End Closure: Supporting the monthly and yearly closure of ESA accounts payable, ensuring account reconciliation and providing specific notes related to ESA financial statements.

• Ad Hoc Tasks & Reports: Providing ad hoc tasks and reports in the area of accounts payable upon request.

Requirements:

• Bachelor’s or Master’s degree in Accounting, Finance, or a related field

• Minimum of 2 years of professional experience in the relevant field

• IT Skills: SAP Expertise: Experience as a user of SAP, specifically the ECC and SRM modules. Microsoft Office, Adobe Acrobat. VIM/OpenText (Vendor Invoice Management), Electronic mailing systems. Microsoft Teams and other cooperative working tools (e.g., SharePoint).

• Familiarity with ESA corporate applications, such as ESA-P, is an asset.

• Excellent numerical skills and a strong accounting background, with the analytical capabilities required to operate a complex accounting system.

• A demonstrated service-oriented attitude, strong team spirit, and the ability to collaborate effectively with other services and individuals in an international environment.

• Proficient in English (both written and spoken). Knowledge of another official ESA language, as well as the national language of the country where the service is provided, is an asset.

We offer:

• Attractive remuneration package.

• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.

• Pension contribution to a tailor-made pension scheme.

• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and a multi-national team provide flexible solutions customised to individual client needs.

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