Sales Administrator

An international industrial company based in Zaandam is looking for a proactive and detail-oriented Trade Sales Administrator to support its commercial operations across Europe, the Middle East, and Africa.

In this role, you will oversee the full sales administration cycle – from quotations and order processing to invoicing and coordinating international shipments. You’ll handle both EU and non-EU transactions and serve as a key point of contact for B2B clients by phone and email.

Key Responsibilities:

• Manage the end-to-end sales process, including preparing quotes, processing orders, invoicing, and shipping documentation
• Communicate directly with customers across EU, Middle East, and Africa
• Follow and maintain distinct internal procedures for EU and international sales
• Collaborate with internal stakeholders to ensure timely and accurate order fulfilment

What We are Looking For:

• 3 to 5 years of experience in international trade, sales administration, or logistics
• Strong working knowledge of ERP systems; familiarity with Exact is a plus but not required
• Excellent communication and organisational skills
• Fluency in English and Dutch; German is a plus
• A proactive and hands-on mindset with a willingness to grow and take initiative

What We Offer:

• A full-time, on-site role in a stable and collaborative environment
• Competitive salary depending on experience
• Opportunities to expand your responsibilities within sales operations and cross-functional areas over time
• A flat-structured, international company culture where ownership and initiative are encouraged

If this sounds like the next step for you, we’d love to hear from you!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international markets. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.
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